Congratulations on being ready to tackle a media release it is an exciting time for you and your business. The follow is an excerpt from my Book of PR Tips to help you understand what makes up a Media Release.

Write a Great Headline

Your headline can make or break your release. It should be a short and snappy attention grabber. It should include points from your release and sum up its subject. The headline is what encourages the media to read your release. Take your time and make it good.
[Tweet “Your headline can make or break your release.”]

Give Your Reader a Reason to Click

Your headline should provide some benefit or enticement for the reader wanting to learn more. Use Data if you have a study, use it. Facts and figures used well can be especially great in the headline. Tell the Story with Your Lead Paragraph The first paragraph is called “the lead”. It is the most important part of the release and should contain the strongest key message. This is where the who, what, when, where, and why of the story lives. Journalists and Editors see lots of releases and may not read beyond the first paragraph. It is important that your lead includes all the necessary and relevant information.

Make Your Release Editable

After the lead, each remaining paragraph should be less important than the one that precedes it. When your release is written this way, the story can, if necessary, be trimmed from the bottom up. Keep each paragraph self-contained and regardless of how many paragraphs are deleted, the story should still make complete sense. Keep your media release to one page (maximum 400 -500 words). The aim is to encourage a journalist to pursue your story, not to overwhelm or bore them with detail.

Allow the Journalist to Get to Know and Contact You

Finish with the Media Contact Details and the Company Boilerplate. The Boilerplate is your media “elevator pitch.” about your business and product offerings to a reader who may have no prior knowledge of them. This allows the journalist to get to know you and have the details they need to contact you.

Creating a Boiler Plate or Bio

Creating your bio and boilerplate for your media releases is the key to your campaign. When creating your bio include:

  1. What makes you unique
  2. What your key points of difference are
  3. Awards you have obtained/won
  4. Use words and terms that describe you

Your bio and boilerplate are the credibility you offer to your release and article so take your time and make it good.
[Tweet “Your bio and boilerplate are the credibility you offer to the media.”]
Good luck with writing your release and remember the most important thing of all Share it with the Media!
Looking for more PR Tips pick up a copy of Linda Reed-Enever’s Book of PR Tips here or via the Media Store at Media Connections.